RotaTrack2 Fully automated rotas, with a proven record of 7 years uninterrupted use
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Vital efficiency savings: Rotatrack could save £150,000 per year in the biggest hospitals
Only full automation provides consistency, fairness and demonstrable clinical governance for Trainees & Consultants.
RotaTrack is the only rota system that delivers full automation. Users decide how much or how little automation is appropriate. Full automation frees up Consultant
and Admin. time, devolving control away from the individual into the Group. Automation provides consistency and fairness and the absence of a delegated individual does not effect rota
production.
RotaTrack matches the precisely defined skills to the complexity of task to be performed. It checks who is available and qualified, what limitations such as
(EWTD) European Working Time Directive apply - avoiding a possible £5,000 fine for every infraction. RotaTrack also checks, on-call duties and associated off duty demands,
training requirements, personal preferences, services requirements etc. Data can be stored and accessed for records and reporting - on your own site and under your control.
Forward projections allow future changes to be replicated to assess the impact – extra staff, less staff, theatres down, the impact on training or service and
many other situations. This feature proved invaluable for an Australian Hospital who checked over six months with and without concomitant resources, to prove the feasibility of
the planned changes.
RotaTrack is based on a powerful relational database involving millions of calculations. It’s not a crude search system that sieves data leaving the
user to make the right choice. Such systems are dumb in so much as they need a living breathing human brain to pick the right option. RotaTrack Lite does this and
outperforms anything else we have seen for just £7,500.
The new version of RotaTrack has links to most SQL based products from other software developers. SQL is fast becoming a standard requirement with IT
departments. And of course we can take in Excel information from external sources. Over the past few years management control has become an increasing issue. In recognition of this
RotaTrack features reports on all departmental activities, these include: details on sessions, training and all diary events. Many of the reports are available in Excel form which makes
the data easy to edit and re-process elsewhere. With hospitals needing to balance training against working hours, RotaTrack is invaluable with its user definable rules always filling
training slots with appropriate staff from defined modules and producing reports to verify this. Evidence based clinical governance is becoming critical and apart from its
reporting facilities the RotaTrack ‘Away Group’ concept helps hospitals to grasp the nettle.
RotaTrack, with browser server links, opens the door further to options such as an external leave booking system allowing staff to check departmental commitments
from home and then apply knowing the likely outcome. This can be achieved without showing confidential information relating to staff. iPhone links and similar, from outside the
hospital can be handled. We have many years of delivering browser technology to major Newspapers and Supermarkets and must point out that there are data security issues, which is your
responsibility, it should be maintained on your site where you have control essential if changing your service supplier. And no we are not paranoid. We have been challenged on
data protection from two consultants who understandably wanted to know more. And if that is not enough we came across a Florida based company who specialise in providing medical
software services and then farming the information for other uses - including recruitment.
See the latest video at Youtube.com (just enter Rotatrack in the search box).
High flying RotaTrack with Flying Doctor
The world renowned Flying Doctor Service WA has ordered a customised version of RotaTrack. They expect to gain considerably from the automation of a
complex task that requires maximum flexibility. The forward projection enables the identification of potential issues at an early stage to and to properly assess the complications.
Peter Solomons, Technical Director of Studio Box, explained, ‘We need to turn one part of RotaTrack around and assign by person rather than by shift. We were already considering
this for a Radiology installation, but we need to make sure that this is the best route and we need to look at the knock-on effect (RotaTrack needs to complete millions of calculations
using nearly 3,000+ fields and tables in the larger environments). That ’s where intelligent rostering scores every time over the browser based search systems.’ Fuller
details to come in the near future.
Australian trials prove RotaTrack
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Illustration shows a 13 week rolling shift with cumulative totals as reference points.
Lite is a click & allocate ‘RotaTrack in a box’ for just £7500
Lite is in effect Phase One of a full RotaTrack installation. It provides a powerful digital diary to track available and unavailable staff. And it flows
Consultants into fixed sessions automatically - it also auto-flows any available free Consultants on request. The user is then left to manually fill gaps from drop down menus with
Trainees from the lists of available staff according to service or training requirements.
Free ongoing improvements at Derby.
We have just added a new feature for the prioritisation of specialties in the auto-allocation of ‘free’ Consultants. This significant extra was provided
at no cost, in accordance with our improvements policy, despite a major re-write taking two weeks of programming.The huge recently opened Derby Royal Hospital installation with over
forty theatres/locations to cover are already using RotaTrack using the latest and more powerful 4D engine. The installation completes our move to the new version of RotaTrackSQL.
Hospitals such as Bangor (who have used RotaTrack for seven years) will be updated later as part of their maintenance contract.
For a video, a brochure, demonstration (or details of non-medical products) call Adrian Goodman on: (0118)
946 3336
or e-mail: studio.box@btconnect.com. For background information on Studio Box click here
