RotaTrack2 Fully automated rotas, with a proven record of seven years uninterrupted use.
RotaTrack is a management tool with more than 2500 fields and tables for
efficient reporting, projecting
& recording all departmental activities in any industry.
More information
Derby Royal Hospital orders extra browser tools for further enhancements
Three hospitals will complete their final trials of RotaTrack over the coming
weeks - despite the delays caused by the weather. They will soon confirm that
compiling rotas is just one of the many tasks that RotaTrack automates. Over
150 reports on training, absences, cancellations - with reasons, and so much
more become available at the click of a mouse.
The huge new Derby Royal Hospital installation (with over forty theatres and
locations to cover) are ready to go on-line in a matter of days. The
installation completes our move to the new version of RotaTrackSQL using the
latest and more powerful 4D engine. Hospitals such as Bangor (who have used
RotaTrack for seven years) will be updated later as part of their maintenance
contract.
The new version of RotaTrack has easy links to most SQL based products from
other software developers. SQL is fast becoming a standard requirement with IT
departments. And of course we can still take in Excel information from external
sources.
Evidence based clinical governence: Over recent years management control has become an increasing issue. In
recognition of this RotaTrack features reports on all departmental activities,
these include: details on sessions, training and all diary events. Many of the
reports are available in Excel form making the data easy to edit and re-process
in other reports. Evidence based clinical governance is becoming critical and
apart from its reporting facilities the RotaTrack
‘Away Group’ concept helps hospitals to grasp the nettle.
We firmly believe that to run the necessary calculations (not searches), from a
browser, across a busy hospital network at peak times would be irresponsible.
(RotaTrack uses nearly 3,000 fields and tables involving hundreds of thousands
of calculations to produce the finished rota. However we do link to a browser
server, in low traffic areas such as an external leave booking system allowing
staff to check and book leave
from home with a good idea of the outcome of their request. This is all achieved
without showing information relating to staff. An iPhone link from outside the
hospital will also be feasible but for personal information users staff would
need to opt-in.
‘Click & allocate’ assisted manual automation for £3,125:
To create a rota it is necessary to know who is available and who is not, who is
on-call or on a shift and what fixed sessions and other duties need to be
filled. RotaTrack Lite's diary provides lists of available and unavailable
staff. Then Lite allocates fixed sessions, filling gaps using available
qualified staff such as
‘free’ Consultants.
User can click and allocate trainees as appropriate from a drop-down menu. Lite
prevents double booking and uses core elements of RotaTrack that users can
set-up
& run themselves. This keeps the entry cost down. When more automation is
required, we merely charge the difference. (e.g. having bought Lite the second
phase - Shifts and OnCalls - is available for an extra
£5000 or so). Users can target 100% automation in stages and stop and start as it suits them.
► A Departmental diary to track all Departmental activities
► Warnings of conflicts/absences
► Auto generation of fixed & flexible Consultant sessions
► Lists of both available and unavailable staff provided
► Trainees allocation via a menu of available staff
► A manual and full video demonstration to aid set-up.
Australian trials prove RotaTrack
Meanwhile, RotaTrack has been successfully utilised at a major Australian Teaching Hospital to project the effects of increasing service provision with and without increases in staffing levels in Anaesthetics (the largest specialty department in any hospital). Areas analysed included service, teaching, supervision & hours worked. The results enabled a controlled migration to a new service profile maintaining the required teaching.
View Rotatrack currently installing in a larger map">
View Rotatrack currently installing in a larger map
Ask for a free eight week full working copy of Lite today - enter your own data or use the examples supplied.
For a video, a brochure, demonstration (or details of non-medical products) call Adrian Goodman on: (0118) 946 3336
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