RotaTrack is a management tool with more than 2500 fields and tables for
efficient reporting, projecting
& recording all departmental activities in any industry.
More information
Automated rota’s from the experts for £1,950*
June 09: Rotas at the click of a button - magic. Everyone wants full automation but few
have ready access to the funds. RotaTrack Lite provides a high degree of
automation for an introductory
£1950.
To create a rota it is necessary to know who is available and who is not, who is
on-call or on a shift and what fixed sessions and other duties need to be
filled. RotaTrack Litre's diary provides lists of available and unavailable
staff that it uses to allocate fixed sessions, and fill gaps using available
qualified staff. User can then allocate trainees as appropriate from a
drop-down menu. Most importantly RotaTrack Lite prevents double booking.
In use operators need to maintain a computerised departmental diary and weekly
templates into which rotas can be flowed and trainees allocated. This is all
controlled by a module taken from our high end fully automated RotaTrack. As
circumstance demand users can move to the next Shift/OnCall (Resource Manager)
module or the full version of RotaTrack. Go as far as you want - but in your
own time.
Since launching RotaTrack at Bangor seven years ago, RotaTrack has never failed. To us it has been evident that delivering full automation, whilst being
everyone
’s dream, is in practical terms a long and hard slog. The sheer volume of
information required from each hospital to run RotaTrack is formidable and
can prove too much for all but the most dedicated. Our experience shows that
providing a powerful departmental
diary is available the first 70% is relatively simple and cheap. It’s the last 30% that costs.
Rotatrack can provide full automation but when the chips are down many hospitals
lack the time,
flexibility or patience to actually reap the reward. In recognising this we have
now stripped out elements of RotaTrack that users can set-up and run
themselves. This keeps the entry cost down and means that users can see for
themselves how good RotaTrack is with no involvement from Studio Box. When
users want more automation it can be supplied, we merely charge the difference.
(e.g. having bought the first option shown below the second option is available
for an extra
£6000). We only get involved in wringing that last 20 to 30% of automation from a
system - the costly part.
Users can target 100% automation in stages and stop and start as it suits them.
RotaTrack Lite costs just £1,950 and provides:
• A Departmental diary
• Auto generated fixed sessions
• Lists of both available and unavailable staff
• Allocation of Trainees via a drop-down menu of available staff
• A manual and demonstration to aid set-up
• e-mail support in the first 60 days.
Resource Manager for rolling shift patterns & OnCalls will be available in August for around £8k.
£310 million set-aside for 2009 EWTD
Its off again! The UK is now going to continue the opt-out of the 2009 Working
rules. In 2008 the Government made
£110 million available to PCT’s to help hospitals conform and £310 million will be available next year. Many hospitals have been unaware of
this leading one senior Consultant to comment,
‘The Government gives money for various things, but it does not get where it
should go because people are not aware of it
’. Failing to conform incurs fines of up to £5000 per breach.
All departments can benefit from automation
There are few hospital systems around that can handle the EWTD demands and only
RotaTrack can handle the more complex needs of the biggest clinical departments
such as Radiography and Anaesthesia. Rotatracks comprehensive automation can be
used by any department or hospital-wide, flowing into a spread-sheet for
allocation from a list of available, qualified personnel.
A hospital-wide module for controls and plans leave, shifts and other
departmental activities.
Users can even start on a basic version and move up as their needs grow.
SQL leave requests & approval hospital-wide via the intranet.
Powerful Browser and e-mail facilities are being added to to the new SQL based RotaTrack to provide an interactive leave
request and authorisation facility. This will reduce the admin workload
drastically while speeding up response time through a comprehensive
departmental record structure. In use users will be able to request leave via
the intranet and using a traffic light system gauge the chances of success.
(potential problems are also highlighted).
Australian trials prove RotaTrack
Meanwhile, RotaTrack has been successfully utilised at a major Australian
Teaching Hospital to project the effects of increasing service provision with
and without increases in staffing levels in Anaesthetics (the largest specialty
department in any hospital). Areas analysed included service, teaching,
supervision
& hours worked. The results enabled a controlled migration to a new service
profile supported by the resource requirements identified by RotaTrack to
maintain the required teaching of trainees.
Further information
The products described on this page are targeted at busy hospital departments.
But trialed in the most demanding Anaesthetics environment. Where less
structured Shift rotas are required we have specific systems already tested in
the Australian market. details are available on our other site:
www.studiobox.com
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For a CD video, a brochure, demonstration or details of non-medical products call Adrian Goodman on: (0118) 946 3336
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