RotaTrack2 Fully automated NHS theatre rotas including shifts & on calls with full reporting
Rota Track is a management tool with more than 2500 fields and tables for efficient reporting, projecting & recording all departmental activities in any industry.
A skills based fully automated software solution for producing a rota or roster in the NHS
RotaTrack ticks all the boxes that matter
tick.jpg Cost savings A 1000 bed Australian hospital demonstrated savings of £150,000 on Consultant time alone. Management Consultants McKinsay saved days in the UK using RotaTracks reports.
tick.jpg Clinical Governance By demonstrating full conformity with records one hospital was able to reduce insurance premiums.
tick.jpg Consistent Rules are used to ensure consistency in decision making.
tick.jpg Impartial By implementing & observing agreed rules we eliminate basic human foibles & errors.
tick.jpg Fully Integrated Rotas & Data A central departmental diary, shift rota, on-call rota, fixed sessions & other rotas provides a central repository of departmental activities.
tick.jpg Accurate No double booking, every change tracked and recorded.
tick.jpg Repeatable A rules based system provides repeatability and demonstrable fairness whoever runs the rota.
tick.jpg Accessible All data is hospital based and accessible 24/7 through the Internet, Excel and Crystal Reports. Nearly 300 reports are provided.
tick.jpg Usable Full and centralised data means that accurate projections can be made to predict the likely impact of changes. Extracting ‘tribal knowledge’ held by a small group of individuals and making that information accessible.
tick.jpg Affordable Only buy what’s needed. Our ‘a la carte’ approach allows you to specify what is  needed & add modules as the need arises.
tick.jpg Reliable RotaTrack is into its tenth year of uninterrupted use at its first installation.
tick.jpg Training Trainees can be assigned to personalised training modules for auto-allocation with manual override if necessary. This also helps on Clinical Governance issues - with an audit trail.
tick.jpg Multi-site use RotaTrack was designed to allow staff to be allocated to more than one site in a Trust subject to practical rules on accessability and the needs for supervision ie Consultant on site.

RotaTrack offers a software solution for full automation of every activity in the planning and scheduling of a hospital staff rota, or roster supported by nearly 300 reports. A skills based employee planning system RotaTrack allocates fixed sessions then auto-allocates first Consultants then Trainees to vacant slots. Trainee allocation takes into consideration all agreed training requirements and preferences - where appropriate. All aspects of RotaTrack can be manually overruled with suggested alternatives. Based on a comprehensive electronic diary RotaTrack automatically produces rotas, roster's and shifts to ensure that hospitals comply with the EWTD whilst maximising service levels. On call rotas and roster's are accommodated separately but run back into the diary to ensure synergy throughout the various time and attendance elements of a busy hospital in the NHS.
RotaTracks ability to provide cross site allocation is particularly useful as larger Trusts are formed and need control over essential services and resources.
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The Royal Derby is a massive 1000 bed hospital with 120+ Anaesthetists supporting Lists for 300+ sessions. Weekly rotas are produced 2-4 weeks ahead of time with on calls and shifts produced further ahead. All changes are reflected live within the web environment as they happen.
‘The rewrite enabled us to achieve speeds of less than five minutes to assign over 300 sessions in a rota. That includes all fixed sessions including ITU and Obstetric and pain clinics and other outpatient sessions, float sessions and Trainee allocations. Administration staff are freed up for other tasks & RotaTrack’s extensive record keeping provides a valuable tool.’
Dr Richard Elliott (Derby Royal - Lead Clinician)
For a video, see here. A brochure or demonstration is also available call Adrian Goodman on: (0118) 946 3336
or e-mail: studio.box@btconnect.com.
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